For small South African accounting firms
Accounting support,
multiplied by AI.
White-label bookkeeping, reconciliation and accounts preparation — run by qualified South African accountants using an AI-assisted workflow. We help small South African accounting firms free up capacity and deliver accurate books to their clients.
- South African business hours
- Reviewed by a qualified accountant, every file
- Client data never trains AI models
How it works
One workflow. Five steps. Every time.
No black box. You always know where each file is, and who checked it.
Your client sends the documents
Receipts, invoices and bank statements arrive in a secure capture inbox — or straight into Xero or QuickBooks through Dext or Hubdoc. Nothing lands in personal email.
AI extracts and codes
Documents are parsed and matched to bank feed transactions. Categorisation handles the routine coding, learning from your firm's existing ledger history.
AutomatedAI flags the exceptions
Unmatched items, unusual balances, missing documents and out-of-pattern transactions are pulled into an exception queue with draft queries, ready to send under your banner.
AutomatedA qualified accountant reviews everything
Every file is checked against a documented QA checklist before anything is finalised. Errors are logged and fed back into the checklist, so the process sharpens every month.
The checkpoint — every file, no exceptionsYou receive a finished pack
Reconciled ledger, exception report, working notes and draft client queries — in your template, under your brand, by the agreed deadline. Your partner signs off. Nothing files without you.
Services
One workflow, done properly.
We don't sell general outsourcing. We pick one high-volume production workflow, standardise it, and get it right — then add adjacent work once it's running.
Monthly bookkeeping & reconciliation
The flagship. Transaction coding, bank and balance-sheet reconciliations and ledger maintenance for small entities inside Xero or QuickBooks — delivered as a finished monthly pack your team reviews and signs off.
- Monthly reconciled ledger
- Exception report and draft client queries
- Supplier and customer ledger upkeep
- Documented QA checklist per file
- Named reviewer on every file
Added as you need them: quarterly update packs (MTD-ready) · draft VAT returns with workings · year-end working papers for micro-entities · payroll administration · backlog clean-ups.
Pricing
Priced per practice, not per hour.
Fixed monthly retainers, so you can price your own clients with confidence. All prices in GBP; AUD invoiced at the day's rate.
Prove it on a small book of real client files.
- Up to 8 client files
- Monthly bookkeeping & reconciliation
- Exception report with draft client queries
- Named reviewer, documented QA checklist
- Fixed 30-day pilot — cancel anytime
Dedicated capacity for a growing practice.
- Up to 20 client files
- Everything in Pilot, plus:
- Quarterly update packs (MTD-ready)
- Draft VAT returns with workings
- Year-end working papers for micro-entities
- Shared workflow board — live status on every file
- Weekly check-in with your manager
An embedded unit with your processes and templates.
- Unlimited files, scoped to capacity
- Everything in Practice, plus:
- Payroll administration
- Custom workflows in your template format
- Backlog clean-up projects included
- Named team with cover and continuity
- Quarterly accuracy & turnaround review
All plans: white-label delivery, human review on every file, no client data used for AI model training, month-to-month after the pilot. Introductory pricing for new practices. File limits assume standard small-entity complexity; heavier clients are scoped individually.
Trust & security
Your reputation is on the line.
We build like it.
White-label, always
We work behind your brand under a formal outsourcing agreement. Your firm owns the client relationship and retains every regulated sign-off. We never contact your clients directly without your instruction.
Cross-border data, done legally
POPIA-registered in South Africa, with UK GDPR-compliant transfer mechanisms documented before a single file moves. Operator agreements signed with every client firm.
AI with guardrails
Enterprise and API tool tiers only, with contractual guarantees that client data is never used to train models. AI drafts and flags; a named human reviews and approves.
Insured and documented
Professional indemnity and cyber cover, with documented QA checklists and version-controlled procedures — so quality is a process, not a promise.
FAQ
Questions practice owners ask.
How do you access our client ledgers?
Through your existing Xero or QuickBooks practice account. You create a separate user for us with the permissions you choose, and you can revoke access at any time. We never hold master credentials.
Who is responsible if something is wrong?
Your firm signs off all work, as it must under your professional obligations. Our responsibility to you is defined in the service agreement: documented QA on every file, error rates tracked and reported, and professional indemnity cover behind it.
Does AI mean our client data trains someone's model?
No. We use only enterprise and API tiers with data-processing agreements that prohibit training on customer data, and we document those terms for your due diligence file.
Who actually reviews the work?
Qualified South African accountants working under SAICA/ACCA-qualified supervision. Every file carries a named reviewer.
What if a client is unusually complex?
We scope unusual clients individually before starting, and you can move up a tier mid-month. No long lock-ins — plans are month-to-month after the pilot.
How fast can we start?
Onboarding takes about a week: agreement signed, access granted, first files scoped. Most pilot clients see their first completed pack within 10 working days.
Try it on ten files.
Judge us on the output.
A 30-day pilot on a real slice of your book. If the quality isn't there, you walk away having paid for one month.