For small South African accounting firms
Bookkeeping capacity,
reviewed by an accountant.
White-label bookkeeping, reconciliation and accounts preparation for small South African accounting firms. Qualified South African accountants do the work with an AI-assisted workflow, so your team keeps capacity for advisory work.
- South African business hours
- Reviewed by a qualified accountant, every file
- Client data never trains AI models
How it works
One workflow, five steps.
You always know where each file is and who checked it.
Your client sends the documents
Receipts, invoices and bank statements arrive in a secure capture inbox, or straight into Xero or QuickBooks through Dext or Hubdoc. Nothing lands in personal email.
AI extracts and codes
AI parses the documents and matches them to bank feed transactions. Categorisation handles the routine coding and learns from your firm's existing ledger history.
AutomatedAI flags the exceptions
AI pulls unmatched items, unusual balances, missing documents and out-of-pattern transactions into an exception queue, with draft queries ready to send under your banner.
AutomatedA qualified accountant reviews everything
We check every file against a documented QA checklist before we finalise anything. We log each error and add it to the checklist, so the review improves each month.
The checkpoint: every file, no exceptionsYou receive a finished pack
Reconciled ledger, exception report, working notes and draft client queries, all in your template, under your brand, by the agreed deadline. Your partner signs off. Nothing files without you.
Services
One workflow, done properly.
We take one high-volume production workflow, standardise it, and get it right before we add adjacent work.
Monthly bookkeeping & reconciliation
This is our flagship service: transaction coding, bank and balance-sheet reconciliations and ledger maintenance for small entities inside Xero or QuickBooks. You get a finished monthly pack your team reviews and signs off.
- Monthly reconciled ledger
- Exception report and draft client queries
- Supplier and customer ledger upkeep
- Documented QA checklist per file
- Named reviewer on every file
Added as you need them: quarterly update packs (MTD-ready) · draft VAT returns with workings · year-end working papers for micro-entities · payroll administration · backlog clean-ups.
Pricing
A fixed monthly fee per practice.
Fixed monthly retainers, so you can price your own clients with confidence. Prices in GBP; we invoice AUD at the day's rate.
Prove it on a small book of real client files.
- Up to 8 client files
- Monthly bookkeeping & reconciliation
- Exception report with draft client queries
- Named reviewer, documented QA checklist
- Fixed 30-day pilot, cancel anytime
Dedicated capacity for a growing practice.
- Up to 20 client files
- Everything in Pilot, plus:
- Quarterly update packs (MTD-ready)
- Draft VAT returns with workings
- Year-end working papers for micro-entities
- Shared workflow board with live status on every file
- Weekly check-in with your manager
An embedded unit with your processes and templates.
- Unlimited files, scoped to capacity
- Everything in Practice, plus:
- Payroll administration
- Custom workflows in your template format
- Backlog clean-up projects included
- Named team with cover and continuity
- Quarterly accuracy & turnaround review
All plans: white-label delivery, human review on every file, client data never used to train AI models, month-to-month after the pilot. Introductory pricing for new practices. File limits assume standard small-entity complexity; heavier clients are scoped individually.
Trust & security
How we protect your firm.
White-label, always
We work behind your brand under a formal outsourcing agreement. Your firm owns the client relationship and retains every regulated sign-off. We never contact your clients directly without your instruction.
Cross-border data, done legally
POPIA-registered in South Africa, with UK GDPR-compliant transfer mechanisms documented before a single file moves. Operator agreements signed with every client firm.
AI with guardrails
Enterprise and API tool tiers only, with contractual guarantees that client data is never used to train models. AI drafts and flags; a named human reviews and approves.
Insured and documented
Professional indemnity and cyber cover, documented QA checklists and version-controlled procedures. Quality comes from the process.
FAQ
Questions practice owners ask.
How do you access our client ledgers?
Through your existing Xero or QuickBooks practice account. You create a separate user for us with the permissions you choose, and you can revoke access at any time. We never hold master credentials.
Who is responsible if something is wrong?
Your firm signs off all work, as it must under your professional obligations. Our responsibility to you is defined in the service agreement: documented QA on every file, error rates tracked and reported, and professional indemnity cover behind it.
Does AI mean our client data trains someone's model?
No. We use only enterprise and API tiers with data-processing agreements that prohibit training on customer data, and we document those terms for your due diligence file.
Who actually reviews the work?
Qualified South African accountants working under SAICA/ACCA-qualified supervision. Every file carries a named reviewer.
What if a client is unusually complex?
We scope unusual clients individually before starting, and you can move up a tier mid-month. Plans run month-to-month after the pilot, with no lock-in.
How fast can we start?
Onboarding takes about a week: agreement signed, access granted, first files scoped. Most pilot clients see their first completed pack within 10 working days.
Try it on eight files.
Judge the output.
A 30-day pilot on a real slice of your book. If the quality falls short, you walk away having paid for one month.